Start Your Business

START your business

1. Have you prepared your business plan?

You won’t want to start your business before you have completed your business plan! You may want to go to the PLAN section of the Small Business Guide for some business planning guidelines. For planning assistance and more in-depth information regarding any of the steps on this page, you may wish to check out the following resources:

2. Are you buying an existing business?

If you are buying a business or even just some of the assets of a business, be aware that you may inadvertently be buying past liabilities in the form of unpaid taxes and experience ratings. Get competent legal advice before purchasing a business because these past liabilities are not necessarily part of the regular financial documents.

  • For potential liabilities related to the Department of Revenue, you should require the owner to provide a Tax Status Letter with regard to any outstanding taxes by the business. You may also need to pay Use Tax to the Department of Revenue on the value of tangible assets included in the purchase, such as equipment, furnishings, supplies, etc. For more information, see our Tax Topics article titled Buying the assets of a business.
  • For workers’ compensation, the purchaser of a business is potentially liable for premium owed, outstanding or pending audit assessments, as well as inheriting the claim responsibilities and their impact on future premium rates. Potential purchasers should request the seller for data and information listed on this Buyer Beware publication.
  • For unemployment insurance, you may inadvertently be buying past liabilities and be held accountable for the predecessor’s debt.

3. Choose a business structure

What form of business structure you select is an important decision that can have long-term impacts, it is important to do your research on what is best for your long-term plans.

Keep in mind that there is not a graduated process for starting a business and upgrading the structure when you get bigger. The idea is not to start as a sole proprietor and eventually grow to be an LLC.

It is best to consider what you think you will be in 5 years and start as that business structure. If moving from a sole proprietorship to an LLC, you are starting over from the beginning and lose valuable business history.

Washington State Business and Organization Structure Considerations:

Considerations

Sole Proprietorship

General Partnership

Limited Liability Company (LLC)

Corporation

File/Registers with OSOS

No

No

Yes

Yes

Processing Timeline

Apply online: Up to 10 business days to process.

By mail: Up to 2-3 weeks to process

Note: If you have city or state endorsements, it may take an additional 2-3 weeks to receive your business license due to approval time.

Does not include additional permits and licenses

In-person services: Same day

File online: 5 business days to process

Paper Expedited Services: 2-3 business days to process

Paper Standard Services: 2-3 weeks to process

Note: Additional fees apply for same day and expedited services

Does not include additional permits and licenses

Liability Coverage

The individual/marital community are liable for debts and taxes

Partners are liable for debts and taxes

Members are not typically liable for debts other than taxes.

Shareholders are not typically liable for debts other than taxes.

Operational Requirements

Business License and additional state agency reports based on operations

File an Annual Report with Secretary of State

Business License and additional state agency reports based on operations

File an Annual Report with Secretary of State

Business License and additional state agency reports based on operations

Management Structures

Individual or marital community determines the management

Each partner has an equal voice, unless otherwise arranged

Operating agreement outlines the governance and management should be maintained annually with updates as needed

Bylaws outline governance.

Typically managed by Directors who are elected by Shareholders.

Hold annual meetings

Federal Taxation

Reports all business revenues, expenses, and pays taxes through personal returns.

Each partner reports their share of business revenues, expenses, and pays taxes through personal returns.

An LLC has options regarding taxation. They can file like a sole proprietorship, general partnership, or corporation depending on the number of members.

If standard Corporation (C-Corp), taxed as a business.

If dividends are distributed to Shareholders, dividends are taxed at the individual level.

Can elect to be an S-Corp with IRS, wherein each Shareholder reports their share of the business revenues, expenses, and pays taxes through personal return

Washington Excise Taxation and Liability (DOR)

Taxes based on business income

NOTE: This information is for reference only, for detailed considerations contact your trusted legal or tax advisors.

4. Determine your business name

Legal Entity names become record when you file a legal entity such as an LLC or Corporation. You can register a trade name when you complete your Washington Business License Application, at a cost of $5 per name. If you also want to trademark a name, you may want to consult an intellectual property attorney. If your business activities will extend beyond Washington State, file for a trademark with the U.S. Patent and Trademark Office. If your business activities will stay within Washington, file for a trademark with the Secretary of State.

When deciding on a business name, there are many things to consider:

  • Will it appeal to your potential customers?
  • Will it work well in graphic design and marketing?
  • Is anyone else using the name? If so, could there be confusion in the marketplace, or could you be infringing on their legal name, trademark, or service mark? Learn the difference between a “Legal Entity Name (Article 3 RCW 23.95)” “trade name,” a name used in the course of business, and a “trademark,” an exclusive right to use a name. You can do searches through the U.S. Patent and Trademark Office, the Washington State Secretary of State – Corporations & Charities Division, and through various web search engines.
  • If your business is a corporation or limited liability entity, the name must indicate the type of entity (such as Corp., Inc., LLC, etc.).
  • When you submit your origination to the Secretary of State, the bushiness name selected will be reviewed to be sure it is available for use.

NOTE: Prior to submitting your documents you may reserve the name you intend to use. This is done by filing a Name Reservation with the Secretary of State. A Name Reservation is valid for 180 days.

5. If selecting a corporation or LLC structure, get registered

If you have chosen for your business structure to be an LLC, Corporation, or Limited Partnership and you have chosen to operate your business in Washington State, submit your origination documents to the Secretary of State Corporations and Charities Division.

  • If you do the initial registration in another state, you will need to register in Washington as a “foreign entity”. You will not save anything in state registration, licensing, and tax costs for your Washington operation, but you will have the added costs of the other state.
  • Determine who will be your “registered agent,” the Washington-based person who will receive your official service of process and business entity notifications. It can be you or an outside party.
  • Complete either a "Certificate of Formation" (Limited Liability Company) or "Articles of Incorporation" (Corporation), and file the document with the Secretary of State Corporations and Charities Division. You may draft these documents following the requirements listed in law or the Secretary of State provides an online form or paper form for your use. Both can be located at WA SOS.
  • By filing, you will receive your Washington State Unified Business Identifier, or UBI number (state business identification number).
         NOTE: be sure to use the issued UBI number when dealing with other state agencies.
  • Create the governance document for your entity: “Bylaws” (corporate entity); “Operating Agreement” (limited liability entity); or “Partnership Agreement” (limited partnership).

6. Determine your business location

Your business may have a clear location, such as a retail store, a restaurant or a practitioner’s office, or it may be mobile or web-based. Regardless, to license your business you will need to identify a physical location. Consider the following when determining where to locate your business:

  • Will the location appeal to your customers?
  • Have you accounted for all site-related start-up and operational costs in your business plan?
  • Is the location zoned appropriately?
  • If it will involve a lease, what will the terms be?
  • What special permits, if any, will be required at that location?
  • If home-based, what restrictions will your city or town, county, or homeowner association place on your business?

7. Get federal tax number and consider federal tax filing options (LLCs and corporations)

If your business is a sole proprietorship or one-owner LLC and you won’t have employees, you can use your Social Security Number as the business’s federal identification number, although many business owners choose not to for confidentiality reasons. Otherwise, you will need to obtain a federal ID number (also called taxpayer ID number and employer ID number).

The federal tax form for sole proprietorships is 1040-Schedule C, and for partnerships, Form 1065. For standard corporations, tax filing is with Form 1120. If you wish to be treated as an S-corporation (Form 1120S for pass-through taxation), you must complete Form 2553 – Election by a Small Business Corporation within 75 days of forming your business (see Form 2553 Instructions). The IRS doesn’t recognize LLCs as a classification for tax purposes. LLCs default to sole proprietorship taxation if one owner, and partnership taxation if more than one owner. However, LLCs can elect to be treated as standard or S-corporations for federal tax purposes through IRS Form 8832. Consult your tax professional for further information and advice.

8. Obtain required licenses and permits

Most businesses are required to be licensed at both the state and local levels, and many need professional licenses too. You will likely need licenses in every location where you do business; not just where you’re based. Also, some businesses require additional permits.

The online Business Licensing Wizard is a helpful tool. Use it to learn the licensing and permitting requirements for your specific business. Enter your intended business activity, location, and other key information, and receive an online list of specific licenses and permits that are likely to be required.

  • When you file your Washington Business License Application, be prepared to address the following:
    • Whether you will want unemployment insurance coverage for corporate officers. Officers who provide services in Washington are automatically exempt from unemployment insurance unless the employer specifically requests to cover them. If you want to cover your corporate officers, you must submit a Voluntary Election Form. Find out more here.
    • General business information including physical location and ownership.
    • A rough estimate of your expected gross annual revenues.
    • Whether you intend to hire employees within 90 days of start-up.
    • Whether you will want optional workers’ compensation coverage for business owners.
  • The Business License Application is the state business license form and establishes your accounts with multiple Washington state agencies, including the Departments of Revenue, Employment Security, and Labor & Industries. Some local and specialty licenses can be obtained by using the Business License Application. Follow the links above for information on local and specialty license fees.
  • For information about local licenses NOT handled through the Business License Application, contact each city or town where you will be conducting business.
  • Some businesses require professional licenses, such as architects, engineers, health care providers, counselors, attorneys, certified public accountants (CPAs), etc. For information and requirements, contact the licensing authority for that profession.
  • Food-related businesses (such as restaurants, coffee stands, caterers, food product manufacturers, etc.) will need kitchen and food handler permits. Contact your county health department. Food and beverage manufacturers and processors will need licensing from the Washington Department of Agriculture. If you plan to sell, serve, or produce alcoholic beverages, contact the Washington State Liquor and Cannabis Board to find out what kind of license you need to apply for. For cannabis-infused products, you will need a cannabis license. Contact the Business Licensing Service for more information on how to apply. For help opening a restaurant in Seattle, visit the Seattle restaurant site.
  • Businesses in the construction trades must be registered as contractors, which requires bonding and insurance. Be aware that even marketing or bidding for a construction job requires that you be registered as a contractor.
  • Some service businesses can require contractor registration if their services extend into contractor specialties. Examples: (a) Garbage haulers haul construction debris; (b) lawn maintenance services modifying flower beds, building paths, planting plants, cutting branches with something more powerful than loppers, or using power equipment to remove unwanted plants; (c) janitorial services that remove construction debris when cleaning new construction; (d) pressure washing services that clean buildings or decks. There is a minimum $1,000 fine for performing contractor services without contractor registration. Descriptions of specialty contractor classifications.
  • Businesses that have environmental impacts may need permits at the county and/or state level. Most permits are managed by the Washington Department of Ecology or local county planning department. A great starting point for direction and assistance can be found by contacting the Washington State Office for Regulatory Innovation and Assistance.
  • Lodging establishments such as hotels and motels, must be licensed through the state Department of Health.
  • Businesses providing residential care and businesses providing medical and health services must be licensed through the state Department of Health. Long-Term Care Professionals & Providers such as adult or residential care services are licensed by the Washington State Department of Social and Health Services.
  • Child care businesses must be licensed through the state Department of Children, Youth & Families.

9. Set up your operations

  • With your federal ID number, state UBI number, your governance document if you’re a corporation (bylaws) or LLC (operating agreement), and some cash, you can set up a bank account. When selecting a bank that best meets your needs, consider:
    • Access to credit (loans, credit cards).
    • Business products and services and their costs.
    • Convenience (location and hours).
    • Staff relationships.
  • Ensure understanding of regulatory and tax requirements, including those items listed below (NOTE: the RUN Your Business chapter can help you):
    • U.S. Internal Revenue Service – income tax, Social Security tax, Medicare, federal unemployment tax.
    • Washington Department of Revenue – business & occupation tax, sales tax, use tax, specialty taxes.
    • Washington Department of Labor & Industries – contractor licensing, workers’ compensation, wage & hour laws.
    • Washington Employment Security Department – state unemployment tax, Paid Family and Medical Leave premium collection.
    • Your county – property tax, food-related requirements, environmental requirements.
    • Your cities, towns and counties – license renewals, signage ordinance, zoning restrictions, local business & occupation tax.
  • To streamline and expedite the application and permitting process, Washington’s Department of Commerce has developed a Regulatory Roadmap for specific industries. This includes restaurants (Seattle, Tacoma, Spokane and Spokane Valley), manufacturing (Arlington, Lynnwood and Marysville – Piece County and Sumner coming soon) and contracting (Kennewick).
  • Set up your accounting system, ideally with assistance from an accountant or skilled bookkeeper.
  • Secure business insurance.
  • Decide upon employee benefits, such as health insurance (see section 7. Employee Benefits – Health Insurance under the “Plan Your Business” section.
  • If you want your business to be certified as a woman, minority or economically disadvantaged business, or a veteran-owned business, complete the certification paperwork.

10. Hire employees

  • Prepare to hire employees, if needed. Having employees with the right attributes and skills for your business is critical for successful growth. There are resources to help you with employment planning, including Labor Market Information.
  • Offering health benefits or supporting employees in finding individual health coverage may help you recruit and retain quality employees. Learn more about your options through the Washington Health Benefit Exchange.
  • There are also programs to help you find and train qualified employees.
  • If you noted on the form that you would be hiring employees, information from your Business License Application will be forwarded to the Employment Security Department to set up a state unemployment tax account, and the Department of Labor & Industries to set up a workers’ compensation insurance account and issue your minor work permit, if applicable. You will have quarterly filing responsibilities with both agencies, plus the IRS (see the RUN Your Business chapter of the Small Business Guide).
  • Every new employee will need to complete the federal I-9 Employment Eligibility Verification Form within three days of hire, and the internal Revenue Service (IRS) W-4 Form.
  • You’ll also need to report each newly hired and rehired employee through the Department of Social and Health Services, Division of Child Support's New Hire Reporting Program within 20 days of hire. Reporting is easy and can be done online through a secure web portal, Secure Access Washington (SAW) using Division of Child Support Online Services (DCSOnline). If you don't already have a SAW account, you'll need to sign up and add the DCS Online service. To submit a new hire report, employer’s need to provide their name, address and Federal Employer Identification Number (FEIN). They will also need information found on the employee’s W-4 Form, including their name, address and Social Security Number (SSN), plus the employee’s date of hire and date of birth. Contact the DCS Employer Relations Team at 800-562-0479 if you need help or have questions.
  • Employment is an area that has a lot of regulation, including minimum wage, overtime pay, leave and benefits, pregnancy accommodations, employment of minors and family members, workplace safety, etc.
  • The use of independent contractors is a frequently misunderstood area. Unless an individual is truly in business for himself or herself, is licensed, files federal and state taxes as a business, actively markets, has multiple clients/customers, and is performing work that is outside your normal business activities, chances are state and federal laws will require that the individual be treated as an employee.
  • Employment is also an area of significant recordkeeping and tax responsibilities. It’s important that you understand those regulations and costs as you plan and operate your business.

Labor Law

Worker Benefits

NOTE: If you have workers in Seattle, Tacoma or SeaTac, check with your city for minimum wage and other employment requirements.

11. Open your doors

Congratulations – and good luck!

12. Need assistance?

State of Washington Small Business Liaisons can help you get the information and resources you need. Also, help us improve the Small Business Guide by filling out a short, confidential survey.

Commerce’s Startup website also has excellent resources, including articles, technical assistance and sections specific to women-owned and veteran-owned businesses.